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6th Annual AARP Livable Communities National Conference

Charlotte, North Carolina: November, 12-14, 2018 (We're accepting session proposals now!)

We're Planning the Conference! Save the Date! 

Activities will begin on the evening of Monday, November 12. We'll have a full day of sessions and activities on Tuesday, November 13, and up until the afternoon of Wednesday, November 14.

Location: The Westin Charlotte, 601 S. College Street, Charlotte, North Carolina 28202

The program will be announced and registration will open this summer.

But we're accepting session and mobile workshop proposals now! Scroll down for details.

A red pin marks Charlotte, North Carolina, site of the 2018 AARP Livable Communities National Conference

Photo from iStock

The pin marks the spot for the 2018 AARP Livable Communities National Conference

Make a Session Proposal

The 6th Annual AARP Livable Communities National Conference will be an opportunity for hundreds of local leaders, representative members from the AARP Network of Age-Friendly Communities and livability experts from throughout the nation to share ideas, best practices and solutions for making towns, cities and communities more livable for all people of all ages.

THEMESustaining the Momentum: Engaging People, Partners and Policymakers

DEADLINE: Thursday, May 31, 2018, 11:59 pm (ET). Please read the information detailed below.

When Ready, Start and Submit Your Proposal Here

OVERVIEW: Session topics should broadly fit the conference theme. Because sessions will be selected to provide diversity in subject matter, content and format, preference will be given to those that present a range of perspectives on a particular topic. We encourage each proposal to include, where possible, representatives from multiple jurisdictions, including AARP state office(s) and partner(s).

SESSION LENGTH: Classroom sessions will be one hour in length, and we encourage that ample time (at least 20 minutes) be allotted for interactive discussion and activities. Mobile sessions will vary in length, but will generally range from 2 to 4 hours.

SESSION TRACKS: Proposals should fit into one of the four session tracks: 

  • Engaging People: These sessions focus on citizen engagement initiatives
  • Engaging Partners: These sessions focus on strategic partnership initiatives
  • Engaging Policymakers: These sessions focus on federal, state and local advocacy initiatives
  • Putting it All Together: These sessions focus on initiatives that engage people, partners and policymakers together

The selection committee will work to ensure that session content is interesting, relevant, timely and non-duplicative. As such, you might be asked to revise your proposal or combine it with another session.

SESSION DESCRIPTION: Provide a statement (1,050 characters or less, including spaces) describing the content of the proposed session. (If chosen, this summary will be used to prepare the brochure description.)

TARGET AUDIENCE: The online application will ask that you select the target audience(s) for your session by answering the following question as if each of these terms [Statewide, Regional, Urban, Small Town, Suburban, Rural] appears alone in the blank space: "Is this session most appropriate for people engaged in Livable Communities work in _________ settings?"

LEARNING OBJECTIVES: Answer the questions: "What are the learning objectives for this session?" "What will participants leave the session understanding?"

SESSION FORMAT: Select one of the proposed session formats below. 

  • Panel Discussion: 3 or 4 panelists provide insights on a particular topic and respond to questions posed by a moderator. There are no individual presentations. Time is reserved for audience questions and answers. 

  • Presentation: 2 or 3 speakers take turns individually presenting about successful projects, programs or policies. PowerPoint presentations are used. Significant time is reserved for audience questions and answers. 

  • Roundtable: The audience is broken into small groups to discuss a particular topic, with guidance from the moderator. Near the end of the session the large group reassembles for report-out.

  • Workshop: An instructional session during which the audience participates in a hands-on learning activity. Time is reserved for questions and answers. 

  • Mobile Session: These are sessions during which participants explore livability topics in the local area with facilitation and guidance from designated presenters.

  • Modified/Combined Format: If you create your own format, provide a description.

For all formats: "What are your plans for making the session hands-on and interactive?"

QUALIFICATIONS: Provide a brief narrative biography (1,050 characters or less, including spaces) of each presenter(s) in order to demonstrate his/her credentials and expertise on the subject matter of the proposed session. This bio might be used in the conference program.

Very important: Prior to submitting your proposal, please inform any proposed co-presenters that you are doing so and be prepared to provide their contact information and narrative biography.

Need Help?

  • Have an idea, but aren't sure how to present it?
  • Not sure whether your proposed session is a good fit for the conference?
  • Need assistance identifying co-presenters or panelists?

Email us at

To learn more about our work, please explore our website and subscribe to our award-winning e-newsletter by visiting

SELECTED SUBMISSIONS: Applicants will be notified in July as to the status of their proposal. AARP reserves the right to reject or accept a proposal, presenter, or other component of any submission for any reason at any time in its sole discretion and without explanation. 

Session presenters will receive a complimentary conference registration and travel costs will be covered.

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