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Number the Pages in Office 2010

Have you ever dropped a stack of papers that needed to stay in a certain order? If the pages were numbered, putting them back together was fairly simple. If not, ugh: what a frustrating, time-consuming task.

Fortunately, Word makes it very easy to number your document pages. And you can choose from a variety of numbering styles and formats.

When you number pages in Word, you don’t have to manually type the numbers onto each page. Instead, you place a code in the document that does the numbering for you automatically. Sweet!

Here’s how it works. Each document has a header and footer area where you can place information you want repeated on every page. The important thing to know here is that when you use the Page Numbering feature in Word, it automatically inserts the proper code in either the header or the footer so that each page is numbered consecutively. These page numbers are visible only in Print Layout view, Full Screen Reading view, Print Preview and on the printouts themselves. You won’t see the page numbers if you are working in Draft view, even though they are there.

For simple page numbering at the bottom of each page (the footer), follow these steps:

1.  Choose Insert-->Page Number. (Look in the Header & Footer group.)

2.  In the menu that appears, point to Bottom of Page. A submenu appears showing various samples of bottom-of-page numbering. There are many samples; use the scroll bar on the list to see them.

3.  Click a sample to select it. The code for the page numbering is placed in the document footer, in the format you choose.

4.  To return to editing the main document (leaving the footer), double-click anywhere within the body of your document.

Notice the other page number position options besides Bottom of Page:

Top of Page: Places the page number code in the header (top of the page). The page numbers appear on every page.

Page Margins: Places the page number code on the side of the page. The page numbers appear on every page.

Current Position: Places the page number code at the insertion point in the document (as a one-time thing). Because the code is not in the header or footer, it doesn’t repeat on each page. It’s a one-time thing. You might use this to create a cross-reference to content that’s on another page, for example.

Format Page Numbers: Opens a dialog box where you can fine-tune the formatting of the page numbering code, such as using Roman numerals or letters instead of digits.

Remove Page Numbers: Removes existing page numbering code(s).

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